Case Studies & Experience

Due to confidentiality agreements we have not listed all the case studies below. However we have highlighted a number of examples where we have been involved in writing and managing bids, as well as leading transition/transformation projects. 

The services we provide are tailored for clients of all sizes and budgets across multiple sectors including companies large and small, as well as universities, NHS bodies and other organisations in the UK.

Midlands and Lancashire Commissioning Support Unit

East London NHS Foundation Trust

Norfolk and Suffolk NHS Foundation Trust

The Doctors Laboratory

The Doctors Laboratory based in Central London provides pathology services to hospitals, GPs and privately based doctors.  We were involved in the preparation of a bid for the provision of pathology services. This was a tender released by University College London Hospital and Royal Free London to setup a Joint Venture. Our role in the bid included operational, clinical and financial due diligence, critiquing bid questions and evaluating/reviewing answers with Subject Matter Experts. We were involved in multiple dialogue meetings with clinical and operational staff. The outputs of these dialogue meetings were then factored into the bid. The Doctors Laboratory was chosen as the preferred bidder to setup a new Limited Liability Partnership with a 51% stake in the new company. The value of the contract is £1.2 billion over a 10 year period.

The Doctors Laboratory

The Doctors Laboratory based in Central London provides pathology services to hospitals, GPs and privately based doctors.  We were involved in the preparation of a bid for the provision of pathology services. This was a tender released by University College London Hospital and Royal Free London to setup a Joint Venture. Our role in the bid included operational, clinical and financial due diligence, critiquing bid questions and evaluating/reviewing answers with Subject Matter Experts. We were involved in multiple dialogue meetings with clinical and operational staff. The outputs of these dialogue meetings were then factored into the bid. The Doctors Laboratory was chosen as the preferred bidder to setup a new Limited Liability Partnership with a 51% stake in the new company. The value of the contract is £1.2 billion over a 10 year period.

Greenbrook Healthcare

Greenbrook Healthcare submitted a bid to establish an Urgent Care Centre at Lewisham and Greenwich NHS Foundation Trust. The initial bid was challenged by a private healthcare provider and therefore the Clinical Commissioning Group were required to rerun the procurement again. With every chance that Greenbrook would not win the retender, Bid Management Solutions were asked to review the submitted bid and then raise the standard of the original responses. This was a 4-6 week assignment that had to be coordinated with the clinicians, operational and financial staff. Greenbrook healthcare were chosen as the preferred bidder for a 4 year contract worth approx. £3M per year. The resubmitted bid was also 10 percentage points higher than the original bid.

Partnership of East London Cooperatives

Partnership of East London Cooperatives is a not-for-profit organisation formed in 2004 by a local GPs who wished to share resources to provide quality Out-of-Hours GP services for their local communities. With no business manager and the imminent release of a tender to manage a number of Urgent Care Centres, Bid Management Solutions remit was to prepare responses to the PQQ, establish a consortium to run the Urgent Care Centre and setup a mobilisation plan. We successfully passed the PQQ stage, however with the General Elections approaching the Clinical Commissioning Groups decided to terminate the tender.  

Darent Valley Hospital & Medway Maritime Hospital

Darent Valley Hospital & Medway Maritime Hospital – Groups of hospitals can usually benefit from establishing Joint Ventures providing pathology services. This type of vehicle can provide significant savings and also deliver better quality services to the acute sector as well as community based doctors. Both Darent Valley Hospital and Medway Maritime Hospital were working towards a Pathology Joint Venture to setup a ‘hub and spoke’ model with the main pathology department being located at Darent Valley Hospital. Pathology services at both hospitals were suffering with analysers/equipment constantly breaking down, laboratories needing significant refurbishment, GPs ordering tests by paper, and send away referral tests priced too high. Our role in this Joint Venture was to agree a Managed Equipment Service contract with BCUK to provide analysers in both the laboratories, write a tender specification for ‘referral tests’ (these are tests that cannot be performed within the hospital), setup a Joint Venture agreement between the two pathology departments, streamline transport arrangements and to report progress back to the Boards. The project which lasted approximately 12 months provided savings of approximately £1.5M per year with the GPs benefiting through significantly reduced prices and faster turnaround times.

The Hordar Centre

The Hordar Centre based in Crowborough, Sussex were interested in responding to an opportunity to establish a Private Patient Unit at William Harvey Hospital for MSK services. The timeframe to submit the ITT was short. Responses to a set of questions were completed within approx. 3 week time period. However there was an additional requirement to setup a Private Patient Unit in Margate. A detailed financial modelling exercise was completed and a decision was made that the opportunity would pressent great financial risk to The Hordar Centre. Subsequently we decided not to submit our bid. I was retained for the remainder of my contract to support the CEO with a reorganisation of the organisation by developing detailed organograms.  

National Physical Laboratory

National Physical Laboratory is based in Teddington, South-West London. Bid Management Solutions were asked by the National Physical Laboratory to help increase their chances of accessing funding from the European Commission and other sources such as the Technology Strategy Board. We have been able to put in new processes and systems, we have delivered multiple writer training workshops to senior and junior scientists and established new partnerships with other leading UK and European Institutes. In addition to this we have identified new funding sources and also helped with a new contract with BAE Systems to provide training on Calibration and Metrology. 

Central London Community Healthcare 

Central London Community Healthcare (CLCH) provide community health services to around two million people across London and Hertfordshire. From May 2016 till the end of the year I worked in the Commercial Department as their Interim Bid Manager. I was asked to lead on a number of opportunities including various tenders on the London Sexual Health Transformation programme, and the Brent Health Visiting and School Nursing tender. For each opportunity I had to develop a business case for the Executive Leadership Team. During my time at CLCH I worked closely with the Divisional Directors, Commercial Director, Deputy Finance Director, IM&T Director, and the Human Resources Lead. CLCH also used Capita to provide back office functions and also sourcing relevant estates required to deliver services.  I coordinated writing activities with the rest of the chosen bid team and developed a timeline for each bid. I was involved in developing CLCH Unique Selling Point (USP) and relevant win themes and then factoring them into the bids. I was also involved in reviewing each section as it was completed. We succeeded in retaining the Brent Health Visiting and School Nursing contract, and also won the South West London Sexual Health opportunity. The North West London (Harrow, Brent and Ealing) and North Central London (Barnt, Camden, Islington and Haringey) bids were unsuccessful mainly as a result of limited estates available that were available to CLCH. 

North East London Commissioning Support Unit

North East London Commissioning Support Unit - We were asked by the NELCSU to help prepare for a tender on Individual Funding Requests. Over a three week period we developed case studies, identified critical activities required during the mobilisation phase, developed organograms for the structure of the new business, identified risks to be considered during the mobilisation phase and also we worked on key clarification questions. Preparing for a tender prior to its release can benefit suppliers through better preparation allowing the bid team to think of the best possible responses that can be prepared. 

Engineering Projects

Bid Management Solutions has also been involved in a diverse range of engineering based projects which have been funded by the European Commission and Innovate UK. We have been approached by Warwick Manufacturing Group to support their academics with bid writing, bid reviewing and project management. In one particular case a bid had been submitted for EU Funding under the Factories of the Future programme. The bid scored 9/15 and therefore was not eligible for any funding. We were asked to review the bid and look at resubmitting it into an appropriate programme. We reviewed the bid, restructured the different sections and give them appropriate headings, rewrote the scientific and impact sections and asked all the partners to review the bid. We submitted the bid and it scored 14.5/15 and was ranked No.1 by the European Commission. The value of the grant was €6.7M.

We have also worked on a number of other engineering projects most notably with the Franunhofer Institute in Germany and the Council for Scientic and Industrial Research in South Africa. We have also worked on a large bid for a bagging solution company, our role was to helping to write the technical section of the bid. 

Other examples of different engineering projects include bidding for a baggaging handling system at London Heathrow Airport (£600M over 7 years)
 

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